The Western Australian Historical Cycle Club Inc.
1. Name of the club
The Name of the club is the Western Australian Historical Cycle Club Inc.
2. Objects of club
(1) The objects of the club are to
(a) promote and encourage the
(i) preservation and restoration;
(ii) riding; and
(iii) retention in Western Australia;
of ancient, antique, historic and other interesting or unusual cycles;
(b) endeavour to retain in Western Australia cycles and cycling memorabilia, particularly things of Western Australian or Australian origin;
(c) discover and preserve the history of cycles and cycling in Western Australia; and
(d) generally promote interest in ancient, antique, historic and other interesting or unusual
(2) The property and income of the club
(a) is to be applied solely towards the promotion of its objects; and
(b) must not be distributed to members, or any other persons, except in good faith in the
promotion of those objects.
(1) Membership of the club is open to any person interested in furthering the objects of the Club.
(2) A person may apply to become a member by completing a membership form and giving it to
the Secretary together with the annual membership fee set under rule 4.
(3) The committee is to consider each application for membership and may accept or reject it.
(4) A person ceases to be a member if he or she
(a) resigns by giving notice to the Secretary;
(b) fails to pay the annual membership fee by 1 June in any year;
(c) is expelledunder rule 5; or
(5) (a) The Treasurer shall on behalf of the Club keep and maintain a register of members
and their postal or residential addresses and that register shall be kept and maintained
at his or her place of residence.
3. (5) (b) The Treasurer shall cause the name of a person who under Clause 3 (4) are no
longer members to be deleted from the register of members referred to in 3. (5) (a).
4. Membership fees
(1) The committee may determine an annual membership fee to be paid by each member each year.
(2) The annual membership fee is payable on 1 May each year.
(3) If the committee considers there are special circumstances it may waive the annual
membership fee for a person or allow a person a longer time within which to pay the fee.
5. Expulsion of members
(1) The committee may expel a member if it considers he or she is guilty of conduct detrimental to the interests of the Club.
(2) If the committee considers a member should be expelled it must give a notice to the member setting out —
(a) that the expulsion has been proposed;
(b) the reasons for that proposal;
(c) the date, time and place of the committee meeting at which the question of that
expulsion will be decided; and
(d) the member's rights under subrule (4).
(3) The notice must be given to the member at least 30 days before the date of the committee
meeting referred to in subrule (2)(c).
(4) A member given a notice under this rule may —
(a) make written submissions to the committee setting our, and
(b) attend the committee meeting referred to in subrule (2)(c) and be heard as to,
why he or she should not be expelled from the Club.
(5) The committee is to notify the member of its decision as soon as practicable after it makes a
decision on the question of his or her expulsion.
(6) Subject to subrule (5), a decision to expel a member takes effect 14 days referred a to in subrule (5) is given.
(7) A member aggrieved by a decision to expel him or her may, within the 14 days referred to in
to subrule (6) lodge an appeal by giving notice to the Secretary.
l(8) Ifa notice is given under subrule (7)
(a) the Secretary is to call, under rule 9(2)(b), a general meeting to consider the question of the member's expulsion; and
(b) the expulsion does not take effect unless and until it is confirmed by the members in generalmeeting.
(9) At a general meeting called under subrule (8)(a) the member subject to expulsion is to be given a reasonable opportunityto be heard
(1) The committee is constituted by —
(a) a President;
(b) a Secretary; and
(c) a Treasurer,
(d) a Vice President
(e) Ideally two other members
all of whom are elected at the annual general meeting.
(2) A committee member holds office for 1 year commencing at the end of the meeting at which
he or she is elected, and is eligible for re-election.
(3) A person ceases to be a committee member before the expiration of his or her term of office if
he or she
(a) resigns by giving notice to the Secretary (or in the case of the Secretary, to the
(b) is convicted of an offence under the Associations Incorporation Act 1987;
(c) is permanently incapacitated by mental or physical ill-health;
(d) is absent from 3 consecutive committee meetings without the prior consent of the
(e) ceases to be a member.
7. Election of committee
(1) Any member is eligible for election as a committee member.
(2) A member wishing to stand for election (other than a committee member standing for re-
election) must give a written nomination to the Secretary before the commencement of the
annual general meeting at which he or she wishes to stand.
(3) A person may nominate for more than one position but if he or she is elected to one position his or her nomination for any other positions is void.
(4) At an annual general meeting the positions on the committee are to be filled in the order in which they appear in rule 6(1).
(5) If there is only one nominee for a position, that person is elected unopposed.
(6) If there is more than one nominee for a position an election is to be held.
(7) At an election under subrule (6)
(a) a member casts a vote at a meeting by;
- voting at the meeting either in person or through the use of technology or
- by proxy; and
(b) voting is to be on a show of hands unless the Chairman determines otherwise.
(8) If a committee members ceases to be a committee member before the expiration of his or her term of office the committee may appoint a member to fill the vacancy until the next annual general meeting
8. Procedure at committee meetings
(1) The committee may
(a) meet where and when it determines; and
(b) subject to this rule, determine its own procedures.
(2) The quorum for a committee meeting is 3 members of the committee at least two of these
should be Office bearers.
(3)The President is to preside at committee meetings, or in his/her absence the Vice President or
if she or he is unable to preside, the Secretary is to preside.
(4) At a committee meeting
(a) each committee member has one vote; and
(b) a question is passed if 2/3 (two thirds) of committee members vote in favour of it.
(5) A committee member who is unable to attend a committee meeting may arrange for another
member to act in his or her place and while so doing the other member is taken to be a
9. General meetings
(1) The Secretary is to call an annual general meeting each year.
- The Secretary is to call a special general meeting
(a) at any time determine by the committee; and
(b) within 30 days of receiving a requisition under rule 10 or a notice under rule 5(7).
(3) The Secretary is to call a general meeting by giving at least 14 days written notice (or 21 days if any special resolutions are proposed to be dealt with at the meeting) to all members setting out —
(a) the date, time and place of the meeting; and
(b) details of the business to be transacted at the meeting.
(4) At an annual general meeting business is to be conducted in the following order —
(a) consideration of the accounts and reports of the committee;
(b) election of committee members; and
(c) any other business.
(5) At a special general meeting business is to be conducted in the order set out in the notice
calling the meeting.
10. Requisitioning a special general meeting
(1) If 5 or more members wish to put a question to the members at a special general meeting they
may give requisition the Secretary to call a meeting.
(2) A requisition must be in writing, set out the question to be put to the members, and be signed
by the requisitioners.
(3) If, within the 30 days referred to in rule 9(2Xb), the Secretary has not called a special general
meeting the requisitioners or the member subject to expulsion may call the meeting
(4) If a member wishes to call a special general meeting under subrule (3) the committee must give (free of charge) him or her the names and addresses of all members.
(5) If a member calls a special general meeting under subrule (3) the club must pay or reimburse the reasonable expenses of calling and holding the meeting.
11. Quorum at general meetings
(1) The quorum for a general meeting is 60% of the members present.
(2) If a quorum is not present within 30 minutes of the time set out in the notice calling the
meeting the meeting is adjourned to the same time on the same day of the following week and to the same place.
(3) If a quorum is not present within 30 minutes of the time for a meeting adjourned under subrule
(2) the members present may proceed with the business of the meeting as if a quorum were
12. Procedure at a general meeting
(1) The President is to preside at general meetings, or in accordance with Rule 8 (3)
(2) The person presiding at a general meeting may conduct the meeting as he or she determines to
be fair and proper.
(3) At a general meeting
- a member casts a vote at a meeting by;
- voting at the meeting either in person or through the use of technology as under rule or
- by proxy; and
(b) subject to the Associations Incorporation Act 2015, a question is passed if more than
50% of the votes cast are in favour.
13. Minutes of meetings of Club
(1) The Secretary is to keep minutes of all committee and general meetings.
(2) If at the next committee or general meeting, as the case requires, the minutes are accepted as complete and correct, the person presiding at that meeting is to sign them.
(3) Minutes signed in accordance with subrule (2) are taken to be complete and correct unless the contrary is shown.
14 Amendments to the Constitution,
None of these Rules shall be repealed or altered , nor any new Rules made save in the
following manner; Following receipt of a requisition signed by at least five members, stating their desire that a rule or rules, should be made or altered as set out in the requisition. The Secretary shall call a special general meeting, as described in clauses 10(1) to (5). Such meeting may be held on the same date as the monthly general or Annual General meeting.
Whenever there is a division of opinion 3 three-fouths majority of those voting at the meeting shall be sufficient to carry the issue15.
(1) The club is to have a common seal on which its name appears in legible characters.
(2) The common seal is not be affixed to any document except —
(a) with the prior express authority of the committee; and
(b) in the presence of 2 committee members.
(3) The Secretary is to keep the common seal in safe custody..
16. Inspection of records
A member may inspect all the books and records of the club at any reasonable time and free of
17. Distribution of property on winding up
If the club is wound up, any property remaining after payment of the Club's debts and
liabilities is to be given
(a) to another incorporated association having the same or similar objects; or
(b) for charitable purposes,
.as the committee determines.
All notices under these rules must be in writing and —
(a) given to the addressee in person; or
(b) posted to the addressee his or her address as shown on the register of members.